Monthly Archives: January 2026

29/01/2026

What changes for finance teams when eInvoicing becomes business as usual

Finance teams carry a lot of invisible stress. Late invoices. Missing details. Endless follow ups. And the quiet worry that something may have slipped through the cracks. When eInvoicing is set up properly, many of those day to day pressures ease. Not because finance teams stop caring, but because the process finally works the way it should. Here’s what finance teams stop worrying about once eInvoicing is in place.

Missed or lost invoices

When invoices arrive as PDFs by email, or on paper, it’s easy for them to be missed. Finding them later can also take time, especially when inboxes are full and folders are inconsistent. With eInvoicing, invoices are delivered system to system and land directly in your finance platform. There’s no searching through inboxes and no uncertainty about whether an invoice arrived. Finance teams can trust that every invoice is accounted for and visible.

Manual data entry errors

Any time manual input is involved, the risk of errors increases. Re keying invoice details for payment can lead to mistakes that cost time, money and confidence. eInvoicing removes manual data entry altogether. Invoice data flows straight into your software, reducing errors and freeing your team to focus on higher value work.

Chasing up missing or incorrect invoice information

When an invoice arrives without the right information, it creates extra work. Someone needs to follow up with the supplier, wait for a correction, and then reprocess the invoice. With MessageXchange, required fields and formatting rules can be enforced upfront for suppliers sending eInvoices. That means fewer incomplete invoices, less back and forth, less manual reviewing and smoother processing from the start.

Unpredictable payment cycles

Late payments often begin with slow or manual invoice handling. When invoices take time to arrive or require fixing, approvals and payments are delayed. eInvoices arrive instantly and accurately. Approval workflows move faster and payment runs become more predictable. Finance teams can rely on their timelines, and suppliers notice the difference. Less chasing. Less explaining. Less stress.

Invoice fraud and email-based risk

Email is one of the weakest links in the invoicing process. It’s easy to spoof, intercept or manipulate. eInvoicing removes email from the process entirely. Invoices are exchanged through secure, verified networks like Peppol, reducing exposure to fraud and giving finance teams greater peace of mind.Want to see how eInvoicing can be a stepping stone to financial automation? Get in touch with our experts below.

Request a call

Chat with one of our experts

Just fill out your details below and we'll be in touch within one business day.

E-invoicinggovernmentRetailersSuppliers

27/01/2026

How EDI helps retailers manage supplier performance at scale

As retailers grow, managing suppliers becomes more complex. More suppliers, more SKUs, more deliveries and more chances for things to go wrong. When supplier information lives across emails, spreadsheets and disconnected systems, keeping track of performance at scale becomes difficult. That’s where electronic data interchange (EDI) comes in. Beyond automation, EDI gives retailers the structure, visibility and data they need to measure and improve supplier performance without adding more manual work.

Managing suppliers at scale

Without the right systems in place, supplier performance tracking often relies on:
  • manual checks and exception handling
  • delayed or incomplete data
  • subjective feedback rather than facts
  • reactive conversations after issues occur.
This makes it hard to spot trends, identify recurring issues and manage suppliers consistently.

Key ways EDI supports supplier performance management

On-time delivery tracking

Understanding whether suppliers deliver on time, and how long it takes to receive orders, helps retailers plan more effectively. It also provides clear insight into whether suppliers are meeting expectations. Without automation, reviewing this information can be time consuming. With EDI, delivery data is easier to access and monitor. Advanced shipping notices (ASNs) show when deliveries are expected and what is being sent. On receipt, goods can be scanned into your system using SSCC labels, giving you accurate and timely delivery data.

Order accuracy and fill rates

EDI allows suppliers to send detailed shipment information, making it easier to track order accuracy. Retailers can compare what was ordered with what was actually shipped, identify partial deliveries, and stay on top of outstanding items. As a result, order disputes are reduced and fill rates are simpler to calculate.

Invoice accuracy and compliance

EDI data also supports invoice validation. Retailers can match invoices against purchase orders and advanced shipping notices, making it easier to identify:
  • price discrepancies
  • invoices submitted before delivery
  • potentially fraudulent invoices.
This visibility also helps highlight suppliers with consistently high invoice rejection rates.

More focused performance reviews with suppliers

With EDI in place, performance discussions become clearer and more constructive. Retailers can:
  • have fact-based conversations with suppliers
  • share performance reports backed by data
  • identify training or onboarding gaps
  • support underperforming suppliers before issues escalate.
Instead of reacting to problems, teams can focus on improving outcomes and strengthening supplier relationships.Want to learn more about EDI can help you monitor performance? Get in touch with our experts.

Request a call

Chat with one of our experts

Just fill out your details below and we'll be in touch within one business day.

EDIRetailers