Monthly Archives: November 2025

28/11/2025

Future-proofing your operations: EDI strategies for the next 12 months

As the end of the year approaches, many businesses are turning their attention to 2025. Planning for growth, looking at ways to improve, and finding smarter ways to scale. One area that’s often overlooked in this process is your electronic data interchange set up. If you’re relying on electronic data interchange (EDI) to connect with suppliers, customers or partners, now’s the perfect time to ask: Is your EDI setup ready for what’s next? Here are some practical EDI strategies you can put in place now to future-proof your operations for the year ahead.

1. Review your current EDI setup

Start with a quick audit:
  • Are all your key trading partners connected via EDI?
  • Are you still relying on any manual workarounds or PDFs?
  • Do your systems handle all required documents (e.g. POs, ASNs, invoices)?
  • Is your EDI solution cloud-based and easy to maintain?
Identifying gaps now helps you avoid issues during busy periods and sets you up to onboard new partners or channels more easily next year.

2. Upgrade legacy systems

If your EDI system is still running on local servers or relies on custom code, it might be time to modernise. Think about whether your system is currently:
  • easy to integrate with your ERP and finance systems
  • automatically updates and needs improved security
  • able to provide real-time monitoring and reporting
  • flexible enough for your business to grow.
Modernising doesn’t mean starting from scratch. You can often keep what works and upgrade only what’s holding you back.

3. Simplify supplier onboarding

If you’re planning to add more suppliers in the coming year, especially small ones, offer them a simple way to connect. You could use a free EDI web portal to onboard suppliers who don’t have their own EDI systems. Our web portal solution, Colladium, is free for your community to use. It speeds up onboarding, reduces manual emails and ensures your data stays clean.

4. Explore hybrid EDI/API solutions

APIs are playing a growing role in supply chain integration, especially for real-time data like inventory, pricing or order tracking. In the coming year, it could be worth looking at systems in your organisation using API and incorporating that with your EDI setup. Our Gateway solution give customers one central connection between systems, mediating between systems, connection protocols, file formats and trading partners/businesses. It can bring a lot of benefits including:
  • full visibility of data exchange activity
  • the ability to transform and manipulate data
  • ability to see errors and act, or build in escalation processes.

5. Get ahead of compliance changes

With eInvoicing standards like PEPPOL becoming more widely adopted in Australia and New Zealand, it’s worth reviewing your invoice process to be compliant. Government agencies are paying suppliers faster when using eInvoicing and we could see more business following too.

6. Use EDI data to drive insights

EDI isn’t just about moving documents; it’s also a rich source of business data. It’s worth thinking about the data you are getting from EDI and how to utilise it for reporting like:
  • Analysing supplier performance
  • Identifying common delays or errors
  • Improving order accuracy and fill rates
  • Forecasting demand more accurately
Want to learn more about future proofing your EDI set up? Get in touch with our experts.

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28/11/2025

Using eInvoicing as a stepping stone to end-to-end finance automation

When businesses start looking at eInvoicing, they often focus on the immediate wins: fewer errors, faster processing and less chasing. And they’re all great reasons to get started. But there’s a bigger opportunity too. eInvoicing sets you up for something much more powerful: end-to-end finance automation. If your business is thinking about modernising processes or reducing the manual work your team does every day, eInvoicing is the perfect place to begin.

What eInvoicing gives you right away

eInvoicing fixes some of the most painful parts of handling invoices. It helps you:
  • cut out manual data entry
  • avoid mismatched or incomplete invoice details
  • reduce duplicate payments
  • move invoices through approvals much quicker
eInvoicing can help you:
  • issue customer eInvoices automatically
  • speed up payment times
  • improve cash flow forecasting
  • reduce manual reconciliations.
But the real magic isn’t just the faster processing, it’s the structured data you get from Peppol eInvoices. That’s what unlocks everything else.

Why structured data matters

eInvoicing isn’t just about reducing manual processing and costs. It allows you to get clean, consistent data to work with. With structured data, you can start doing things like:
  • matching invoices to purchase orders automatically
  • setting up approvals based on rules instead of manual checks
  • building dashboards that show spend in real time
  • linking invoices straight through to payment and reconciliation
It’s the difference between reacting to problems and preventing them in the first place.

What eInvoicing makes possible next

Once eInvoicing is in place, you can continue to take your finance automation further. These can be big or small, it depends on your business and where you want to go. Our Gateway solutions can take your business process automation further.

Procure-to-pay automation

You can start automating your whole procurement process including:
  • creating and sending purchase orders to suppliers
  • sending order confirmations and delivery information to buyers
  • payment reminders
  • matching invoice information against order information
  • invoice payment approval processes
  • payment runs
Want to see how eInvoicing can be a stepping stone to financial automation? Get in touch with our experts below.

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10/11/2025

Payday super: what super funds need to know

The way employers pay superannuation contributions is set for a major change. The Government’s ‘payday super’ reforms requires employers to pay super at the same time as they pay salary and wages, instead of quarterly. The Treasury Laws Amendment (Payday Superannuation) Bill 2025 and Superannuation Guarantee Charge Amendment Bill 2025 has passed and it will take effect from the 1st of July 2026. For super funds, this change represents one of the most significant shifts to contribution processing in decades. And now is the time to prepare.

Why payday super is being introduced

Currently, employers only need to pay superannuation guarantee (SG) contributions quarterly. This delay means employees may not see their super until weeks or months after they’ve earned it, and some never receive it at all. By being paid super on their payday, it means “the average 25-year-old workers’ retirement balance an extra $6000 in today’s dollars”, according to the Government. The Government’s payday super reforms aim to:
  • ensure employees receive their super sooner
  • reduce unpaid super by aligning payments with payroll cycles
  • improve visibility and trust in the super system
  • help workers grow their retirement savings faster.

The practical impact of payday super

From 1 July 2026:
  • Employers will be required to pay SG contributions each pay cycle, at the same time as, or soon after, salary and wages are paid.
  • Contributions will need to be received by the employee’s super fund within 7 business days of payday.
  • Funds must allocate or return contributions that cannot be allocated, within 3 business days, down from 20.
  • A new “qualifying earnings” (QE) base will replace the current ordinary time earnings (OTE) base for SG purposes.
  • The ATO’s Small Business Superannuation Clearing House will close to new users from 1 October 2025, and cease operation from 1 July 2026.
  • There will be changes to the SuperStream data and payment standards:
    • Data standard will allow for faster payments via the New Payments Platform and improve error messaging to ensure employers and intermediaries can quickly address errors.
    • Enhanced error response messaging will allow employers, gateways and clearing houses to quickly identify and fix contribution issues.
    • A new SuperStream Member Verification Request (MVR) message is also being developed for employers to verify an employee’s super fund details are correct and the super fund will accept a contribution.

What Payday super means for super funds

Although employers are the ones directly affected by the payment timing rules, super funds will feel the operational impact. More frequent payments mean more data, more reconciliation and greater demand for automation. Here’s what funds should consider:

1. Managing increased contribution volumes

Funds that currently process monthly or quarterly contributions will soon much more frequent inflow of data. Systems that rely on batch processing or manual checks will need to evolve to handle continuous data flows. This shift aligns with a broader payments modernisation agenda – moving from batch-based systems like BECS to real-time, data-rich payments through the NPP. The move to payday super will therefore dovetail with the retirement of BECS by 2030, reinforcing the importance of modern, flexible payment infrastructure.

2. Automating data validation and reconciliation

With higher transaction frequency means there’s less room for manual intervention. Automated tools that can validate, reconcile and report in real time will become critical to efficiency and compliance. For funds, adopting technology that leverages richer NPP data will help reduce contribution errors, accelerate allocation and minimise unallocated contributions.

3. Updates to SuperStream messages

Funds will need to review and update their SuperStream messaging and processing systems to accommodate new data elements introduced for payday super, including fields related to NPP payment information and the addition of the new Member Verification Request (MVR) message type. Improved error response messages will play an important role in maintaining data integrity. These changes will help funds, employers, and intermediaries resolve contribution errors faster, improving member outcomes and reducing administrative effort.

Prepare for payday super now

Payday super will reshape the super landscape. The proposed start date of 1 July 2026 gives funds a window to:
  • assess system scalability and readiness
  • automate data ingestion and reconciliation
  • test processes for continuous contribution flows
  • collaborate with clearing houses, payroll providers and gateways to align on new data and payment standards
  • review communication strategies for members and employers.
Funds that prepare early will be best positioned to manage the transition with minimal disruption.

How MessageXchange can help

MessageXchange already enables some of Australia’s largest super funds, payroll providers and employers to exchange super contribution data securely, accurately and efficiently. Our platform is built to handle high transaction volumes and real-time processing, making it ideal for the move to payday super. By automating data validation, securely transferring contributions and providing detailed reporting, MessageXchange helps funds and employers get ready for this next evolution in the super system.

The bottom line

Payday super is not yet law, but it’s coming. For super funds, now is the time to prepare systems, partners, and processes to handle more frequent contributions. The changes will deliver long-term benefits to members, but only if the industry acts early to adapt.

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